Travel and School-Sanctioned Events

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These apply to Grammar School, Logic School, Rhetoric School, Athletics and Fine Arts.

  1. FIELD TRIPS AND SCHOOL SANCTIONED EVENTS
    Field trips are supervised by faculty members and parent volunteers. Transportation is provided by Geneva buses, volunteer parents in private cars and special group transportation arranged by the school. On occasion, there are after school activities for which Geneva will not provide transportation.  In those cases, a parent is responsible for their student's transportation.  Geneva students may not drive on school-sanctioned activities for which the school provides transportation. Parents must email the headmaster or teacher if their student will not attend a field trip. Appropriate attire is required on all field trips.

    Parental involvement is needed to make these experiences possible and successful. The teachers need parents to assist as chaperones, drivers, facilitators, etc. to ensure these experiences are safe and affordable. Basic guidelines for field trips are as follows:

    1. All drivers must be at least 25 years of age and have provided the school with a copy of their driver license and current insurance.
    2. Siblings are not permitted on school-sponsored trips.
    3. Admission and other costs for drivers and chaperones assigned by the school are typically covered by the school (exceptions are made known prior to the event).
    4. In Grammar School, a minimum of two adults in every vehicle is required for carrying students. In Logic and Rhetoric School, one adult is required for carrying students.
    5. No adult is permitted in a vehicle with less than two students.
    6. Students under 12 years old are not permitted in seats with air bags.
    7. In order to determine the suitability for volunteering and/or mentoring in a school setting, Geneva screens all employees and volunteers for any criminal history record information, pursuant to Texas Education Code Section 22.083. This may include a search of local, state and/or federal law enforcement records. When the record check is complete, the forms are destroyed. Additionally, all drivers will be required to have a clean MVR (Motor Vehicle Record) on file. We follow the Child Passenger Safety Best Practice Recommendations provided by the Texas Dept. of Public Safety for use of booster seats. Children in K-1 are required to be in a car seat for all field trips. Failure to provide a booster seat will prohibit a student from attending the field trip.
    8. All drivers and chaperones must complete the Chaperone Standards and Agreement Form and have a current background check and Ministry Safe training on file with the school.
    9. Students on Behavioral Probation are not allowed to participate in any Geneva field trips, class trips, overnight trips, etc.
  2. TRAVEL/OVERNIGHT TRIPS
    Students may have the opportunity to take extended, overnight school trips. General guidelines for these overnight trips (in addition to the guidelines above) are as follows:
    1. Geneva staff members are the official leaders of all overnight trips, and thus, all volunteer chaperones are expected to respect the authority of the staff.
    2. Geneva parents (serving as chaperones) are responsible for the students in their groups/vehicles.
    3. Regarding sleeping arrangements in hotel rooms, the following apply for Grammar School:
      1. Staff and chaperones must restrict students of the opposite sex from entering each other’s rooms.
      2. Students will stay in a room with their parent(s) unless special permission has been given by the school.
      3. No member of the Geneva staff is to room with a student or students, unless the student is the staff member’s own child.
    4. Regarding sleeping arrangements in hotel rooms the following applies for Logic and Rhetoric School:
      1. Staff and chaperones must restrict students of the opposite sex from entering each other’s rooms.
      2. No adult or chaperone including Geneva faculty or staff is to room with a Logic or Rhetoric School student unless he or she is the chaperone’s child. Exception: when a location requires an adult to room with students (i.e Lone Hollow Ranch).
    5. Contracts regarding student behavior must be signed and submitted prior to the overnight event. A mandatory meeting must be attended to serve as a chaperone for overnight trips.
    6. Specific chaperone duties for each overnight event are to be conveyed by the Geneva staff person in charge.
    7. All travel fees must be paid prior to travel, or the school may restrict travel.
    8. See #7 in Field Trips for driver requirements.
    9. Students on Behavioral Probation are not allowed to participate in any Geneva field trips, class trips, overnight trips, etc.
    10. Students will adhere to the following travel/field trip rules:
      1. If a student cannot bring an item to school, it cannot be brought on the trip
      2. Students may not exit their rooms at all after bed checks/lights out.  The only reason a student should leave their room is if there is an emergency in which case 911 should be called and/or a chaperone notified.
      3. Students may not enter any room that is not their own for any reason at any time.
      4. Students must stay in groups when getting food and do nothing else without first permission and supervision of a leader/coach/sponsor.
      5. Students must be mindful that Geneva is a guest at the facility, so students should be respectful in their words, actions and in the treatment of wherever they go. 

      6. If a student is in a vehicle, he/she must wear a seatbelt and practice safe traveling skills.

         

  3. SCHOOL-SANCTIONED EVENTS
    All school-sanctioned events must meet the same standards of conduct as are required during school hours. School-sanctioned events are those events that are organized by a faculty or staff member acting in his or her official capacity, approved by the headmaster, encouraged in school communications, or receive financial support from the school. School-sanctioned events should be consistent with the mission and philosophy of the school.
    1. School-sanctioned events require the attendance of a faculty or staff member or designated parent.
    2. No alcohol may be served or consumed by parents at any school-sanctioned event at which students are present.
    3. School-sanctioned activities are generally limited to students who are currently enrolled at the school. The headmaster may grant exceptions.
    4. School-sanctioned activities held off campus must have a signed written waiver by the parents releasing the school from any liability. When appropriate, the statement should authorize medical treatment in case of injury. This may be covered by a general waiver signed at the beginning of the school year.
    5. Only school-sanctioned events are placed on the school calendar and receive support from the school.
    6. The headmaster must approve all proposed activities, determine the number of chaperones required and approve a date for the event.